Hi there,

We are excited for your Meet Up at SXSW EDU 2024. Please read ALL of the information in this email to help you and your speakers prepare for a successful session. If your speakers have any accessibility needs during SXSW EDU, let us know as soon as possible.

PRESENTATION SUPPORT

Format Details
Meet Ups are topic-focused networking events that encourage communities at SXSW EDU to connect with others who share similar passions or interests during the event.

Room Set
The room set will consist of high and low tables that are provided to support group engagement and networking.

Tech & A/V Support
There is no visual support for this type of session. Two wireless microphones will be available.

Audio Capture
We're excited for in-person attendees to engage at your session. Due to the participatory nature of your session, it will not be audio or video recorded.

Green Room
Check the SPG for your specific Green Room assignment. All speakers need to arrive at their designated Green Room at least one hour prior to their session's start time. A volunteer will escort them to their session room 15-20 minutes before the start of their session.

Speakers must arrive at their Green Room wearing their SXSW EDU Badge. Badge pickup will be held in Exhibit Hall 1, located in the southwest corner of the Austin Convention Center at 500 E. Cesar Chavez Street.

Tips & Advice
Be sure to concentrate on the content and steer clear of coming across as advertorial or self-promotional. In other words, this is not an opportunity to promote your personal brand or company. Attendees participate in Meet Up sessions to network and build community. Handouts, giveaways, and other promotional content are NOT permitted.

ADDITIONAL RESOURCES

Speaker & Session Organizer Resources Webpage
Bookmark this dashboard for all of your session management needs leading up to March.

Session Production Guide (SPG)
As the session organizer, you have access to the SPG to view your session's schedule and Green Room information. Note that all deadlines have passed to make changes, but we encourage you to add a session image and Twitter hashtag to increase the promotability of your session.

EDU Social
Remind your speakers to complete their EDU Social profiles by adding their photos and a short bio. This information will populate as part of the speaker listing in the schedule and mobile app, and make for a clean and complete representation of your session.

SXSW EDU does not provide press or attendee lists but does encourage all registrants to search for and connect with one another. Use EDU Social or message them directly through the mobile app.

Speakers can also make hotel reservations via EDU Social once they have signed their Presenter Release and received their registration for the event. To gain access to all of EDU Social's features, the speaker will need to link their credential to their account.

Social Media & Marketing Toolkit
Speakers are encouraged to celebrate their participation at SXSW EDU. Branded images and sample captions are provided for official presenters to use on social media. Visit the toolkit to learn more and be sure to utilize our official hashtag #SXSWEDU.

Thank you for all of your hard work throughout this planning season to prepare your speakers and session materials for the event. We have enjoyed celebrating your content and look forward to hosting your powerful conversation at SXSW EDU 2024!

Please continue to refer to the Speaker FAQ as questions arise and feel free to reach out if you're unable to find the necessary information there.

We are looking forward to seeing you in March! 

Thank you,
SXSW EDU Programming Team